Introduction

To be successful in today's competitive Hospital Management climate, one must have more than just managerial vision and excellent staff. One needs to manage information and documents relating to whole Hospital business in a systematic way and to get any of the Hospital & Finance related reports & documents immediately from anywhere in the world. This needs a Reporting tool that acts as a digital nervous system of your entire organization giving summarized information from the system anywhere any time even on the mobile phone.

In the year 2004, having the above ideals in mind, the new chairman with his constant endeavor and assistance of dedicated team of software programmers and experienced personals of the accounting and field of Industries, the company is able to develop a unique software solution for its own type which is not available in any part of the world. It is powered by unique Document Management System so as to link.

Specific Information & Details about 3D MEDIHOME

3D Medihome is comprehensive Web based ERP accounting software solution. It is the only web based Hospitals & Accounting ERP software solution available in the market world over where the front office of Hospital management is completely integrated With Services, Sales, Inventory, Accounts, Human Resources, and Patients Relation Management etc.

Front Office (Doctors & Staff Management, Patient Registration, Hospital Rooms, OT, ICCU, Different Departments, Billing & Invoices),

Book Keeping, Accounts, Payroll & HR, SCM, and Patients Relation Management with Documents & Tax returns filing Management.

A. Front Office of the Hospital Management: The Hitech with rich experience of dedicated team of Hospital Management & Accounts Management Experts Provides Complete Hospital/ Nursing Home (Front Office Of Hospital) through The World’s best Software Solution 3D MEDIHOME. With the help of 3D MEDIHOME the virtual team of Hitech provides A to Z service for the Management of the Hospital starting from website connectivity of the software solution with website of the Hospital, Hospital Building & Rooms Management, Patient’s registration Management, Patients’ Documents & Prescription Management, Doctors Schedule Management, Patient’s Registration, Departmental service Management, ICCU & OT Management, OPD & IPD Management, Medical/Pharmacy Shop Management, Drugs & Disease Management, Different Departments of the Hospital Management, Billing & Invoice Management

B. Back office Management:Complete Book Keeping & Accounts of the Hospital Management, HR & Payroll Management, Supply Chain & Purchase Management, Patient’s Post < Pre treatment Management, E-mail < SMS Management, Tax filing Management, Correspondence with Govt. Authorities & Business Associates Management.

• Integrated Hospital & Accounts Management.
• Website development online connectivity of the Hospitals.
• Gate pass, IPD, OT, Rooms, Floors & House Keeping Management.
• Patient’s Registration & Booking, Ledger & Documents Management.
• Patients, Departments, Doctors, Staff, OPD, IPD, Trauma Center, Pharmacy, Ambulance, Blood Bank Management.
• Medicailm & Patients Accounts Management.
• Invoicing & Expenses Management.
• Cash, Credit Cards & Bank Management.
• Complete Book Keeping, Accounts, SCM, CRM, Centralized Inventory, Payroll & HR & Assets Management.
• 200+ Patients related, General, Financial, HR, MIS and Intelligent Reports.
• Office & Document Management including E-mail & SMS Management.
• Data remains secured and under client’s control.
• Reduces day to day Administrative Cost

3D MEDIHOME is comprehensive Web based ERP software solution for all types of Trade & Commerce and it can be used as windows based also on Local Server (intranet). 3D MEDIHOME is the only web based accounting ERP software solution available in the market having all the following modules and sub modules integrated in one solution.

As many number of Hospitals can be operated on this single software and the reports of each individual hospital as well as combined reports of grouped hospitals can be viewed at glance.

The System Administrator ( Software Solution Administrator) Creates Multi Hospitals (Units) of the group, Master Users for more than one hospitals and Unit Administrator for each of the hospitals of the group who will make settings for each of the hospitals individually according to the working of that hospital. The Unit Administrator of that Hospital then make the following settings to make the software solution customized and operative for that particular Hospital.

It has following types of users with facility to control their access to different modules sub modules and individual accounts:

• System Administrator: It controls and manages whole of the software solution and Creates group, different Hospitals, Individual Hospital Administrator, Super users and Master users.
• Individual Hospital Administrator: The Project Administrator creates all the settings related to the project assigned to him. He creates individual and zero level users of the individual Hospital. He defines rights of access of different modules/sub modules to different Individual users. Unit Administrator will then create and administer the
  • Building of the Hospital,
  • Floor, Rooms, Facilities, Room types, Room Tariff
  • Departments and Employees of the Hospital
  • Employees so created shall be allotted the rights to use the computer
  • Rates for different services to be provided by the hospital
  • E-mails and SMS to be sent to different departments for different messages generated in the solution.
• Super User: The top management who will have the rights to view and operate all the modules of all the projects including personal accounts of the group
• Master User: This class of user can view working of more than one projects and its authorized modules
• Individual user: Each project has individual user who can access different modules/sub modules of the individual project
• Zero level User: This class of the user can only view his own account only. The employee of this category can view his attendance sheet and his salary account at any point of time.

In-visitor/ Patient Gate Pass Management

• This module describes the details of patient’s (i.e. Name, address, contact details etc…) visited or registrated in hospital.
• The software gives details of past & present history of patient’s/visitor’s visited in hospitals

Out-Visitor/Patient Gate pass Management

• This module describes the details of Visitor’s/Patient’s discharged from the hospitals
• The Software gives details of Past & Present history of Patient’s discharged From hospitals

• Online/offline patient registration
• Doctors appointment for OPD & IPD
• Booking of Rooms & Beds management
• Uploading of Patient’s Document

• Online/Offline Scanning & Uploading of all Past & Present Reports & Prescription including Radiology, Pathological Reports, Doctor’s Prescriptions & Medical History of different Patients.
• Online view of all Past & Present Reports & Prescription from Anywhere for each Patient Separately.
• Patient may Authorize any doctor from anywhere in the world To view his Documents/Reports.
• Doctor can view Online all the Reports regarding Patient history By Hospital’s Authority.
• The patient’s can be given all his Documents & Prescriptions in Electronic device like (CD, Pen drive, etc…) so that, they can Carry Documents anywhere or Send them by mail.

• This module provides unlimited number of department for each hospitals
• Different departments of the Hospital are defined with the Doctor in charge of the department.
• Services of the Department like Pathology X-Ray, Physiotherapy, Cardiac, ophthalmology etc. The charges for the services provided by the Hospital are pre defined for auto invoicing.

Online appointments for Doctors: The Patients will be able to gather online information, make appointments, check availability of Doctors, and make payments It is connected to the appointments/booking module.

Nurses & staff Duty: Will take care of scheduling and assignment of nurses and other staff to each department

• Duty & Shift allotment for all Doctor’s
• Duty & Shift allotment for all Nurses staff
• Day to Day View of Duty Chart by Doctors, Nurses & Staff Members
• Alerts for any not reporting Staff Members on Duty
• Doctor’s/Consultants Appointment Schedule Management.

• This modules gives details regarding whether Doctor’s is available at particular time, in particular department at that particular date
• Online/offline patients patient’s pretreatment, examination and Discharges details can be viewed
• Patient’s transfer details to IPD, OT can be viewed

• This module gives details regarding patient’s admitted in hospitals
• List & details of advance payment paid by patients by cash or cheque
• It also includes details regarding patient’s daily check up

• This module gives details regarding patient’s scheduled for Operation /surgery.
• It also includes docters, staff appointed for operation there fees, Timings, so that other booking cannot be made at that Particular date < time
• Further it includes operation/surgery equipment details, And a requisition note is prepared if particular equipment Is not available and purchase order is prepared

• Takes care of scheduling, maintenance and upkeep of all medical equipment within the hospital.
• All the capital purchases are accounted for department wise. The repairs & maintenance of each machine is separately managed.

Department wise Inventory of all the Machines and processing material required for each machines are maintained separately for each department and at the same time centralized inventory for whole of the Hospital and its Medical shop is maintained separately also.

The whole of the hospital building with lay out plan of Rooms, ICCU, OT,etc. is prepared by the software. Room rates are also defined in the software.

Bed Availability: Will take care of availability and scheduling of beds. This will be connected to the appointments/ booking module and the discharge module.

• Create Blood Group Type wise
• Registration of Donor with profile
• Technician Registration with profile, time & days of work in the hospital
• Blood Sample Collection & Sample Testing
• Stock Management with Donor Ids
• Stock wise Pending List and Stock Issued
• Making note for Cross Matching Blood Group
• Waste Blood Bag Management

• Normal Care/ Critical Care ambulance services.
• Scheduling of Ambulances/vehicles.
• Driver Duty roster.
• Accompanying Doctor’s duty roster.
• Tariff management.
• Daily running statistics of ambulances.
• Scheduling maintenance of the vehicles.
• Managing emergency facilities provided in the ambulance.
• Provision for communication facilities within the ambulance

• System helps the owner of the Medical Store to manage various aspects about the store together.
• Paper work is reduced.
• Inventory details of all medicines are stored to reduce keeping check on a day to day basis
• Managing data of different medicines.
• Managing data of customers in medical shop
• Managing data of vendors in medical shop
• Managing data of Sales of Medicines.
• Managing data of Purchase of Medicines.

• We facilitate direct import of Excel data in our database.
• You can decide the Employee Number or any Key Identifying field for identifying the Insured Persons.
• When you enter the code Employee details are listed.
• Family details can be availed through the drop down lists.
• Multiple Hospitalizations can be considered.
• If you desire you can Enter the bifurcation of claim
• Once the claim is settled you can modify the claim and enter cheque details in the tab provided.
• You can Export the claims data to the Excel Format. This frees you from limitations you might feel because of any unforeseen reporting requirement.

If there are some cash transactions which the hospital does not want show to any unauthorized person then it can be entered and managed by the Cash Management System.

• Patient Document Management System - All past < present reports, documents < prescription relating to Patient scanned and tagged with Patients history for its view by the authorized person(Doctor) anywhere in the world
• Doctors Visit Schedule, their prescription and charges can be viewed by the Patient and his authorized person at anytime from anywhere
• The room charges, charges for all the test and other services are available to the Patient’s authorized person also
• Balance in the account of the Patient can be viewed from anywhere by the authorized person and the accounts department of the Hospital

• Preparation of patient’s individual accounts
• Preparation of hospitals profit & loss statement, balance sheet

It gives the approximate time and date of discharge of Patients so that estimations can be made when beds/rooms will become free for admission of new Patients. Immediate bill with details of services used by the Patient is ready at the time of discharge.

• Menu cards of all the services provided by each department of the Hospital
• Individual Invoice management of any service used by the Patient
• Combined invoice/bill for all the services used by the Patient.
• Online view of day to day invoices of all the services provided to every Patient

It includes the facility provided in the Hospital in case of any death of the Patient for cold space < Post Mortem Management.

A biohazard us sharp is any device that is sharp enough to puncture the skin and that is contaminated with a biological material that is an infectious disease transmission risk, or an environmental release risk (i.e., recombinant DNA). Examples include but are not limited to:

This module includes Infectious Surgery Waste & medical surgery waste management

• Infectious Surgery Waste: This gives details regarding items that are being wasted during surgery including item name, item quantity Item container no and Bag no.
• Medical surgery waste:This gives details regarding medical items that Are being wasted during surgery including item name, quantity etc.

All old and new documents, prescriptions, X-Rays, Photograph, MRI, Sonography, Cardiograms etc. reports are digitized, Meta tagged and Indexed for viewing the document by click. Meta tagging of all the reports generated in the hospital relating to the Patient within his folder.

• Patient’s all the documents, reports, prescriptions, X-rays, Sonography/MRI videos and Cardiograms etc. are meta tagged and indexed so that
• The Relevant Document Appears On the Click
• No Transportation of Documents For any consultation by any Doctor anywhere.
• Patient or his authorized person (Doctor) can view and print any document from anywhere in the world.

This module will be responsible for storing detailed information about different drugs, their usage, compositions, manufacturers, side effects etc.

• Prescription/ Repeat-prescription: This module will be used by the Doctor to generate prescriptions. In case of subsequent visits, the Doctor will be able to retrieve information about previous prescriptions from the system before issuing any new prescriptions.
• Drug History: This will be connected to both the drug/disease module and the prescriptions/re-prescriptions module and will be used to keep a record on the details of drugs recommended for different Patients and diseases and their effects.

• Gate pass management reports
  • In/Out Visitors Details
  • Visitors Details
  • Authorized Details
  • Gate pass charges Details
  • List of inner patients
• Registration Details
  • All patient registration details reports
  • Patient wise registration reports
  • Date wise registration reports
• Docters/Consultant Details
  • Doctor /Consultant name wise registration reports
  • Doctor /Consultant schedule wise registration reports
• Floor management reports
  • FLOOR DETAILS
  • ROOM TYPE
  • ROOMDETAILS
  • ROOM WISE DETAILS
  • BED DETAILS
  • VIEW BED DETAILS
• Opd management reports
  • Doctor’s availability reports
  • Get doctor’s appointment details reports
• Laboratory details
  • Patient lab test details reports
  • Laboratory recipes
  • Patient pretreatment details
  • Patient examination
• Ipd management reports
  • Admit patient details
  • List of admit patient details reports
  • List of advance payment
  • Patient daily check up details reports
• Patient payment reports
  • Patient payment reports
  • Patient discharge reports
  • Nursing notes reports
• Blood bank management reports
• Equipment management reports
• Ambulance management reports
• Cold space management reports
• Biohazards waste management reports
• Accounts management reports
• Financial management reports

• Birth & death registration
• Issue of birth and death certificate
• Corrections in the registration details
• Updation of registration details (Inclusion of Patient’s name).

All the letters to be written to Patients, Doctors, employees, Bankers, Government Authorities are available in the draft letters and can be chosen from the draft bank of the software or may be drafted once well in advance

In this part of the software all the laws and rules related to commercial and drugs related laws and rules are made available by simple search.

It works on the basis of four hierarchy modules like Global Head, National Head, Zonal Head, Regional Head, City Head and Individual staff .FSM manages the working of each of the field staff territory wise.

It starts with branch, region and Zone. The hourly working sheet of each of the Hospital staff is maintained with their daily Report on the software itself. The Regional Manager and Zonal Manager can see the Reports submitted by the field staff immediately and they can give their comments, directions and Instruction on Report of each of the field staff working under them.

The Management can view the working of each of the field staff including the working of Branch Manager, Regional Manager and Zonal Manager. It provides you an enterprise-wide collaboration tool for marketing teams that synchronizes sales intelligence across a distributed organization.

This will take care of major back end functions like inventory planning and control, supply chain handling, handling of financial and HR related information etc.

• All past & present reports, documents & prescription relating to Patient scanned and tagged with Patients history for its view by the authorized person(Doctor) anywhere in the world
• Doctors Visit Schedule, their prescription and charges can be viewed by the Patient and his authorized person at anytime from anywhere
• The room charges, charges for all the test and other services are available to the Patient’s authorized person also

Balance in the account of the Patient can be viewed from anywhere by the authorized person and the accounts department of the Hospital

This module also manages the assets of the company as under

• Purchase of Asset Management
• Repairs Management
• Replacement of different assets
• Current value of Assets
• Multiple categories of Assets.
• Multi-Level chart of Assets.
• Multiple methods of Depreciation.
• Original Purchase value, Book Value, Insured value and Scrap Value.
• Disposal of Assets.
• Transfer History.
• Repair and Maintenance History.
• Fixed Asset Schedule.
• Auto Posting to General Ledger.

As regards the assets of the business all the assets of capital nature are properly maintained along with auto calculation of the depreciation as per Income Tax as well as per Company Laws. By click on the particular asset one can get the full history from the date of purchase till date at once.

• Accounts payable to the particular vendor
• Account receivable from customer
• Period wise payables & receivables
• Debit/Credit Note Adjustments Management
• Auto regrouping of payables & receivables

• The expenses & receipts details sheet is prepared including (party/patient’s name, date, amount etc..)
• The ledger is separately prepared and linked to p&l Balance sheet
• The invoice is also prepared for if any receipts is received Or expenses is made for hospitals(ie any assets purchased,Any staff expenses etc..)

• Preparation and Validation of e TDS return file.
• User can Generate Forms 24Q, 27EQ, 16, 16A, 16AA, 27A, 27B, 27D, ITR1 by giving Single Input (with correction statement).
• List of All India Bank Branches Codes Available.
• Salary Calculation taking care of chapter VIA Deductions and Tax thereon.
• Facility to calculate amount of Monthly TDS to be deducted.
• Various reports viz. continuous Printing of Certificates, Deducted wise Payment (Summarized and Detailed).
• Challans wise Details, Certificate Issue Register, List of Clients not having PAN and address.
• Date can be Imported/Exported from MS-Excel Files / Text File / FVU File.
• Preparation for Lower tax deduction forms viz. 13, 15C, 15G, 15H, 15I, 15J.
• MIS Reports.
• HITECH provides ample features such as convert TDS/TCS data to the format specified by NSDL, easy process of preparing various TDS returns such as salary and non-salary, mapping facility also available from deposited challans, generation of e-return, e-payment, challan and e- tds certificates.Moreover, it provides error locater facility which helps users to locate the error easily and the user also has data import facility from various types of files.
• Vouchers management
• HITECH’S hospital’s Voucher Management System enables a Service Provider to use pins as payment vouchers.
• It provides a highly secure mechanism of pin generation and then full life cycle of the pin including activation, selling, redemption and purging, Supports scratch cards and dispensable pins.
• Allows resellers to generate their own pins.
• Provides integration with different payment terminals. Generates real-time detailed reports for business intelligence.

The department wise employees their salary, overtime, penalties, adjustment of advance, deduction or payment for statutory items like PF, ESI, IT, Prof. tax etc are accounted for. Each of the employee is given the Zero level right to view his daily attendance sheet and the Ledger Account for advances and payments. The daily sheet for attendance of all the employees and monthly sheet of attendance and payment of Individual employees is available at glance

The attendance, Calculation of salary, fees for Doctors, commission payable to referring Doctors, deduction of tax, advances etc. Individual employee (Staff) can view his individual account of attendance and salary payment if he is given right to do so. It includes

• Departmental-wise Attendance Sheet Of All the Employees on Daily Basis.
• Weekly/Monthly Attendance and Payment Sheet.
• Payroll And Tax Management Of All The Employees Working In Different Department Is Auto Maintained.
• Tax Deducted At Source (TDS) Management
• Calculate Salary, Overtime Payment Deductions For Various Advances And Taxes Like IT, PF, ESI, Prof. Tax, And Other Taxes For Each Employee According To The Local Laws.
• Prepares Salary Certificates For Employees As Per Local Laws.
• Individual Employee Sheet Trial Balance, Trading A/c., P&L A/c and Balance Sheet on a click.
• Individual Employee sheet includes Daily/weekly fortnightly or monthly report for the work done by an Employee.
• Calculates salary, overtime payment and Income Tax, Health Insurance and other tax deductions for each employee according to their working hours with auto Form 16 for each employee.

All reports of financial nature Bank account management, credit Card management, bank reconciliation, Department wise trial balance, P<L Account and balance sheet of the Hospital.

• Trial Balance with summary of different accounts.
• Trading A/c with summary of different accounts.
• Profit & Loss A/c with summary of different accounts.
• Balance Sheet with details of different accounts.
• Depreciation Chart with details of different accounts.
• Cash Flow & Fund Flow.
• Accounts Payable and Receivables.
• Different Taxes and Duties Accounts.
• Departmental-Wise work Allotment

After preparation of the bill/invoice of the Patient in the front office working as mentioned above, then the accounting work for the same is taken care by the software automatically. It supports Patient’s individual account ledger accounts of all the Doctors and employees. Accounting and document management of different purchases for the hospital working and related expenses.

• Deduction for TDS at the time of Accounting entry or payment.
• Audit Management & Bank Reconciliation on day to day basis. Manages Internal And External Audit in different Blocks
• Details Of Entries Checked By The Internal And External Auditors
• Prepares the cheques with preview of the Cheques.
• Bank accounts of all the Banks appears on the screen.
• Keeps account of all the cheques received for future dates.
• Keeps account for all the post dated cheques issued.
• View and Print the cheques with Bank Balances as on date.
• Separate Cash Management System and General accounts
• Manages Internal And External Audit in different Blocks
• Details Of Entries Checked By The Internal And External Auditors
• Bank Reconciliation on Day To Day Basis.

All old and new documents, prescriptions, X-Rays, Photograph, MRI, Sonography, Cardiograms etc. reports are digitized, Meta tagged and Indexed for viewing the document by click. Meta tagging of all the reports generated in the hospital relating to the Patient within his folder.

• Patient’s all the documents, reports, prescriptions, X-rays, Sonography/MRI videos and Cardiograms etc. are meta tagged and indexed so that
• The Relevant Document Appears On the Click
• No Transportation of Documents For any consultation by any Doctor anywhere.
• Patient or his authorized person (Doctor) can view and print any document from anywhere in the world.
• Email and SMS service: E-mails & SMS are sent to predefined persons and can be sent to any other person as defined on preparation of the document.

• Preparation of Service tax Return.
• Preparation of Form ST-1, 3, 3A, 4, 5, 6, 7.
• Preparation of Form ASTR-1, ASTR-2 & AAR.
• Report of Pending or Filled ST-3 Return.
• Preparation of Additional Information to be submitted with Service Tax Return

In this part the draft letters for Customers, Vendors, employees, Bankers and Government Authorities are kept and one can choose a draft for correspondence with the concerned person on concerned subject by just entering the subject and choosing the related matter.